In addition to the HIPAA guidelines that all covered entities and business associates must follow, health insurance agencies have additional HIPAA/HITECH responsibilities they must follow to protect their clients’ privacy. The HIPAA Privacy/Security & HITECH Compliance Package for Agencies, Brokers, Producers and Consultants includes:
- Notice of Privacy Practices (w/ Gramm, Leach, Blyley GLB language) for an Agency to give to clients yearly
- Business Associate agreement to be used with clients designating the agency as their Business Associates
- Business Associate agreement for the agency to use with third parties that have access to the Agency’s PHI.
- Power point for agency to use to train their employees (narrated version included)
- Model policies and procedures for the agency to adopt for compliance with HIPAA Privacy, HIPAA Security and HITECH
- Model confidentiality language to add to employee agreements to (a) make them aware of their heightened responsibility and (b) the consequences of privacy breaches
- Model authorization/release for individuals to authorize release of PHI to agency
- Sample PHI disclosure tracking sheet
- Sample Breach Notice Letter for Individuals
- Sample Breach Notice to Local Mass Media (for disclosures affecting 500 or more individuals)
- To Do List for HIPAA Security (general threat assessment, steps to take to evaluate concerns, software recommendations for encryption)
- Sample HIPAA Security Sanctions Policy
- Known Deadline/Compliance Target Date
- Encryption guidelines and techniques
HIPAA Privacy/Security & HITECH Compliance Package for Agencies, Brokers, Producers and Consultants is available on a CD-ROM or as a Digital Download. Documents are ready to use in Microsoft Word and Adobe Acrobat PDF format.
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